{"id":9973,"date":"2018-07-30T08:00:37","date_gmt":"2018-07-30T08:00:37","guid":{"rendered":"https:\/\/twproject.com\/?p=9973"},"modified":"2023-07-17T08:31:43","modified_gmt":"2023-07-17T08:31:43","slug":"how-to-apply-the-kanban-method-to-project-management","status":"publish","type":"post","link":"https:\/\/twproject.com\/blog\/how-to-apply-the-kanban-method-to-project-management\/","title":{"rendered":"How to apply the Kanban method to project management"},"content":{"rendered":"\n<p>The Kanban method was developed as a <strong>methodology to improve production efficiency<\/strong>.<\/p>\n\n\n\n<p>The Japanese word &#8220;Kanban&#8221; means &#8220;billboard&#8221; in English and it was born in the company of Toyota, in Japan.<\/p>\n\n\n\n<p>Today this method is widely used.<\/p>\n\n\n\n<p>Nowadays, the Kanban method is not only used as a <strong>planning system for lean production<\/strong>, but also in <strong>Agile projects<\/strong> in order <strong>to manage the backlog of activities<\/strong>.<\/p>\n\n\n\n<div class=\"table-of-content\">\n<h5>CONTENT INDEX<\/h5>\n<ul>\n<li><span style=\"color: #000000;\"><a href=\"#board\">What is a Kanban Board?<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a href=\"#cards\">What are Kanban cards?<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a href=\"#how\">How to use the Kanban method in project management<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a href=\"#software\">The Kanban method in the software<\/a><\/span><\/li>\n<\/ul>\n<\/div>\n\n\n\n<p>Actually, thanks to the popularity of<strong> Kanban<\/strong>, there are now countless <strong>project management tools<\/strong> that follow this method. The goal is to help people<strong> plan and prioritize<\/strong>.<\/p>\n\n\n\n<p><strong>The advantages of this method<\/strong> are different.<\/p>\n\n\n\n<p><strong>Kanban cards<\/strong> work like visual panels with virtual notes that can be added.<\/p>\n\n\n\n<p>These notes can be moved <strong>to organize the order of activities<\/strong> or in order to prioritize the things to do.<\/p>\n\n\n\n<p>Kanban is often used by software house to manage bug status. We use for example <a href=\"https:\/\/twproject.com\/agile-todo-management\/\">Twproject<\/a>, to change status and priority to all our new features inserted in every releases.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"690\" height=\"430\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2021\/09\/Kanban-board.png\" alt=\"\" class=\"wp-image-15529\"\/><\/figure>\n\n\n\n<p>Therefore, Twproject enables <strong>more flexible planning options<\/strong>, a quickier output, as well as more carefullness and <strong>transparency throughout the project life cycle<\/strong>.<\/p>\n\n\n\n<p><a href=\"https:\/\/demo.twproject.com\/applications\/teamwork\/welcome\/createUserEnvironment.jsp\">Try Twproject for free now<\/a><\/p>\n\n\n\n<p>The Toyota company, where this system was first implemented, has created six rules that permit to apply the Kanban method to the <strong>production process<\/strong>.<\/p>\n\n\n\n<p>Today, people and <strong>project managers<\/strong> of the most different sectors use the <strong>Kanban method<\/strong> for<strong> planning and managing activities and their priorities.<\/strong><\/p>\n\n\n\n<p>In fact, Kanban is a <strong>structured process of prioritization<\/strong>.<br><a name=\"board\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What is a Kanban Board?<\/strong><\/h2>\n\n\n\n<p>A K<strong>anban Board<\/strong> is like a blackboard.<\/p>\n\n\n\n<p>A space in which <a href=\"#cards\">Kanban cards&nbsp;<\/a> stand for the individual activities that have to performed and are categorized based on priority and delivery.<\/p>\n\n\n\n<p>Nowadays, <strong>Kanban cards<\/strong> are used mainly as online softwares, or in some cases are directly integrated in more complex <strong>project management softwares<\/strong>.<\/p>\n\n\n\n<p>In general, they allow <strong>to track the work flow<\/strong> not only of a team, but also of the single collaborators.<\/p>\n\n\n\n<p>It is particularly used by the software development teams that follow the <strong>Agile methodology<\/strong>.<\/p>\n\n\n\n<p>It is used to define user history and <strong>the activity priorities in the backlog<\/strong> or as a<strong> collaboration tool<\/strong> for innovation.<\/p>\n\n\n\n<p>If we consider the most basic (and more structured) form, the K<strong>anban card<\/strong> can be divided into three levels:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Work\/activity in standby;<\/li><li>Work\/activity in progress;<\/li><li>Work\/activity completed;<\/li><\/ul>\n\n\n\n<p>Obviously, the complexity of the card depends on the<strong> goal of the project<\/strong>.<\/p>\n\n\n\n<p>As every task is completed, team members move <strong>Kanban cards<\/strong> through the different sections of the board.<\/p>\n\n\n\n<p><strong>Kanban cards<\/strong> allow to:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Visualize the workflow;<\/li><li>Limit the number of activities in progress;<\/li><li>Move an activity from one section to another;<\/li><li>Monitor, adapt, and improve the process.<\/li><\/ul>\n\n\n\n<p><a name=\"cards\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What are Kanban cards?<\/strong><\/h2>\n\n\n\n<p><strong>The Kanban method<\/strong> can be considerated as a <strong>system of knowledge<\/strong> and the cards permit to represent each singular object of work or activity.<\/p>\n\n\n\n<p>Each<strong> Kanban card<\/strong> includes the critical data for the specific activity to which it refers.<\/p>\n\n\n\n<p>The cards have different colors that indicate the type of task performed.<\/p>\n\n\n\n<p>Different colors can also refer to other distinctions that have been agreed upon at the beginning of the project.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Some of the ways a Kanban card helps teams and project managers:&nbsp;<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Quick understanding of the details of every activity\/task;<\/li><li><strong>Easy communication<\/strong> within the team;<\/li><li>Information on documents;<\/li><li>Support with the future <strong>workflow<\/strong>.<\/li><\/ul>\n\n\n\n<p><a name=\"how\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to use the Kanban method in project management<\/strong><\/h2>\n\n\n\n<p>In order to manage different projects in an efficient and productive way, different methodologies are required.<\/p>\n\n\n\n<p>In general, the <strong>Kanban method<\/strong> is an excellent tool <strong>for planning the project and prioritizing the activities<\/strong>.<\/p>\n\n\n\n<p>It can <strong>increase team efficiency<\/strong>, <strong>optimize time management<\/strong>, as well as allow a <strong>more fluid and simple overall project management<\/strong>.<\/p>\n\n\n\n<p>It is also excellent for <strong>supporting with resource allocation, workflow management and waste reduction<\/strong>.<\/p>\n\n\n\n<p>Here is why in more detail:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Use the Kanban method to: Assign resources<\/strong><\/h3>\n\n\n\n<p>The first step is to create the activities and then assign them to a team member.<\/p>\n\n\n\n<p>It&#8217;s fundamental to make sure that the right people are working on the right job in the proper manner.<\/p>\n\n\n\n<p>This will help to <strong>correctly manage the work<\/strong>, without blocking any other member of the team or delaying production.<\/p>\n\n\n\n<p>Everytime a <strong>new project activity<\/strong> is added into the workflow, the right resource can be assigned to it in a easy and quick way.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Use the Kanban method to: Workflow management<\/strong><\/h3>\n\n\n\n<p>The Kanban method is a perfect tool that allows <strong>to visualize the workflow<\/strong> of any project.<\/p>\n\n\n\n<p>The workflow is a <strong>sequential series of activities and<\/strong> the Kanban card with its visual representation makes everything more understandable.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"630\" height=\"420\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/Kanban-method-4-630x420.jpg\" alt=\"Kanban method\" class=\"wp-image-9977\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/Kanban-method-4-630x420.jpg 630w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/Kanban-method-4-1130x754.jpg 1130w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/Kanban-method-4-1500x1001.jpg 1500w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/Kanban-method-4-705x470.jpg 705w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/Kanban-method-4-450x300.jpg 450w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/Kanban-method-4.jpg 1920w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/figure><\/div>\n\n\n\n<p>Thanks to the observation on how activities are related, <strong>collaboration within the team<\/strong> will be promoted and at the same time <strong>greater efficiency and productivity<\/strong> can be achieved.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Use the Kanban method to: Reduce waste<\/strong><\/h3>\n\n\n\n<p><strong>The reduction of waste<\/strong>, whether of resources or costs in general, is not only the rule of a lean system.<\/p>\n\n\n\n<p>Every project manager is interested in obtaining results in this sense.<\/p>\n\n\n\n<p>Kanban cards help in the<strong> identification of a probable expensive process<\/strong>.<\/p>\n\n\n\n<p>Something that does not work as planned, an overproduction or a situation where team members are blocking the workflow are easily detectable.<\/p>\n\n\n\n<p>The big advantage lies in detecting these factors before they become problems.<\/p>\n\n\n\n<p>There is no limit to the number of cards, integrations and <strong>workflow management<\/strong> that the Kanban method allows.<\/p>\n\n\n\n<p>This method can work not only in a small company with a single office, but also in a multinational company with offices all around the world.<br><a name=\"software\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The Kanban method in the software<\/strong><\/h2>\n\n\n\n<p>The common thread that permits to use all the advantages of this method is a <strong>project management software<\/strong>.<\/p>\n\n\n\n<p>For this reason, we added in <a href=\"https:\/\/twproject.com\/on-your-server\/\" target=\"_blank\" rel=\"noopener\">Twproject<\/a> the <strong>Kanban functionality<\/strong> in order to organize the to-do-list of the project.<\/p>\n\n\n\n<p>The ToDo that in Twproject are used as cards can be easily managed with the <strong>Kanban multi-dimensional of TWproject<\/strong>.<\/p>\n\n\n\n<p>Indeed, it allows to organize them in a fully visual way.<\/p>\n\n\n\n<p>It is possible to move them and organize them by task, assignee, status or severity degree.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to use To-Dos&#039; Kanban &amp; Planner\" width=\"840\" height=\"473\" src=\"https:\/\/www.youtube.com\/embed\/uO1d8s-abkE?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Shortly, a very flexible<strong> multi-dimensional Kanban<\/strong>.<\/p>\n\n\n\n<p>Do you also use the <strong>Kanban method<\/strong> for your projects?<\/p>\n\n\n\n<div class=\"tw_promobox box_type2 sOrange sFilter sImage\" style=\"background-image: url('https:\/\/cdn.twproject.com\/blog\/wp-content\/uploads\/picjumbo.com_HNCK5096-860.jpg');\">\n<div class=\"av_promobox avia-button-yes avia-builder-el-1 el_after_av_promobox avia-builder-el-last\">\n<div class=\"avia-promocontent\">\n<h2>Use the Kanban feature to organize the to-do-list of the project<\/h2>\n<\/div>\n<div class=\"avia-button-wrap avia-button-right \"><a class=\"avia-button avia-icon_select-no avia-color-custom avia-size-xlarge\" href=\"https:\/\/twproject.com\/on-your-server\/\"><span class=\"avia_iconbox_title\">Try TWproject<\/span><\/a><\/div>\n<div class=\"avia-promofooter\">A proof is worth a thousand words.<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The Kanban method was developed as a methodology to improve production efficiency. The Japanese word &#8220;Kanban&#8221; means &#8220;billboard&#8221; in English and it was born in the company of Toyota, in Japan. Today this method is widely used. Nowadays, the Kanban method is not only used as a planning system for lean production, but also in &hellip; <a href=\"https:\/\/twproject.com\/blog\/how-to-apply-the-kanban-method-to-project-management\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;How to apply the Kanban method to project management&#8221;<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":10509,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_custom_body_class":"","_custom_post_class":"","footnotes":""},"categories":[61,1,58,49],"tags":[],"class_list":["post-9973","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-agile","category-news","category-project-management","category-product"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to apply the Kanban method to project management<\/title>\n<meta name=\"description\" content=\"The kanban method is a system to improve personal and business production efficiency. 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