{"id":9860,"date":"2024-02-19T08:00:00","date_gmt":"2024-02-19T08:00:00","guid":{"rendered":"https:\/\/twproject.com\/?p=9860"},"modified":"2025-03-04T08:41:27","modified_gmt":"2025-03-04T08:41:27","slug":"gantt-for-a-project-productive-advantage-or-disadvantage","status":"publish","type":"post","link":"https:\/\/twproject.com\/blog\/gantt-for-a-project-productive-advantage-or-disadvantage\/","title":{"rendered":"Gantt charts for a project: productive advantage or disadvantage?"},"content":{"rendered":"\n<p><strong>Gantt charts for projects<\/strong> are the essential weapon of the Project Manager, but they can be extremely useful and effective even for anyone who wants to <strong>organize their activities in a structured way.<\/strong><\/p>\n\n\n\n<p>This <strong>planning tool<\/strong> appeared in the early <a href=\"https:\/\/en.wikipedia.org\/wiki\/Gantt_chart\" target=\"_blank\" rel=\"noreferrer noopener\">twentieth century<\/a> and has since been widely used for project planning.<\/p>\n\n\n\n<p>The main reason for the success of the <strong>Gantt charts<\/strong> is their simplicity and the focus on the quick <strong>visualization<\/strong> of the activities.<\/p>\n\n\n\n<p>Gantt charts are also an excellent way to<strong> plan the project<\/strong> in a temporal way, allowing to define roles, responsibilities and <a href=\"https:\/\/twproject.com\/blog\/resource-management\/\" target=\"_blank\" rel=\"noopener\"><strong>effective use of resources<\/strong><\/a>.<\/p>\n\n\n\n<p>In fact, they provide an immediate vision of how to develop and structure the project and act as a guideline to the end.<\/p>\n\n\n\n<div class=\"table-of-content\">\n<h5>CONTENT INDEX<\/h5>\n<ul>\n<li><span style=\"color: #000000;\"><a href=\"#chart\">What is a Gantt chart?<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a href=\"#what\">What are the advantages of the Gantt chart?<\/a><\/span><\/li>\n<li><span style=\"color: #000000;\"><a href=\"#aspects\">The aspects (disadvantages) of the Gantt chart to keep under control!<\/a><\/span><\/li>\n<\/ul>\n<\/div>\n\n\n\n<p><a name=\"chart\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What is a Gantt chart?<\/strong><\/h2>\n\n\n\n<p>The <strong>Gantt chart<\/strong>, also called <strong>scheduled bar chart<\/strong>, is a tool for <a href=\"https:\/\/twproject.com\/blog\/plan-new-project\/\" target=\"_blank\" rel=\"noopener\"><strong>panning a set of activities<\/strong><\/a> that, generally, are part of a single, more complex project.<\/p>\n\n\n\n<p>On the horizontal axis there is the time span, whose unit of measurement depends on the <strong>project calendar<\/strong> &#8211; days, weeks, months, etc. &#8211; while on the vertical axis we find the list of the various activities.<\/p>\n\n\n\n<p><strong>Each task<\/strong> forms a coloured bar that goes<strong> from the start date to the end of the activity.<\/strong><\/p>\n\n\n\n<p>Once all the activities have been inserted, there is a <strong>visual scheme<\/strong> of how the project is structured, which <a href=\"https:\/\/twproject.com\/support\/using-twproject\/projects-and-tasks\/\" target=\"_blank\" rel=\"noopener\"><strong>tasks<\/strong><\/a> come first, which ones overlap and which ones happen later.<\/p>\n\n\n\n<p>The<strong> resources that carry out every single activity<\/strong> are easily identifiable.<\/p>\n\n\n\n<p>With such a <strong>graphic structure<\/strong>, it is easy to understand, at first glance, if the processes are taking place on schedule and if the <strong>progress of the project<\/strong> is in line with the <a href=\"https:\/\/twproject.com\/blog\/better-schedule-project-deadlines\/\" target=\"_blank\" rel=\"noopener\"><strong>scheduled deadline<\/strong><\/a>.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"840\" height=\"560\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2024\/03\/managing-projects-with-gantt-diagram-Twproject.jpg\" alt=\"mobile app gantt Twproject\" class=\"wp-image-22587\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2024\/03\/managing-projects-with-gantt-diagram-Twproject.jpg 840w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/2024\/03\/managing-projects-with-gantt-diagram-Twproject-400x267.jpg 400w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/2024\/03\/managing-projects-with-gantt-diagram-Twproject-705x470.jpg 705w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><\/figure><\/div>\n\n\n\n<p>Many software have, in the <strong>Gantt<\/strong>, their sore point because the Gantt is not very effective or even non-existent.<\/p>\n\n\n\n<p>Only some software, including <strong>Twproject<\/strong>, allow not only to obtain a<strong> Gantt chart of the project<\/strong> that is easy to read, but also to get even more details, indicating for example:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>the resource assigned to a given activity;<\/li><li>if the resource works full-time or part-time;<\/li><li>how much work has been done and remains to be done;<\/li><li>the <strong>cost associated with each activity<\/strong>.<\/li><\/ul>\n\n\n\n<p><a name=\"what\"><\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1419\" height=\"609\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2024\/03\/workload-management-in-the-project-Gantt.gif\" alt=\"optimised workload management in Gantt with Twproject\" class=\"wp-image-22590\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What are the advantages of the Gantt chart?<\/strong><\/h2>\n\n\n\n<p>As a company we think that the Gantt chart, if well structured and managed, can bring various <strong>benefits to the management of a project<\/strong>.<\/p>\n\n\n\n<p>Here is a list of advantages that this system inevitably presents.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The Advantages of Gantt: Visualization<\/strong><\/h3>\n\n\n\n<p>The <strong>Gantt chart<\/strong> allows to clearly <strong>visualize the workflow and the project structure.<\/strong><\/p>\n\n\n\n<p>When we insert the various<strong> tasks<\/strong>, or analyse the schema after inserting them, we can immediately realize any inconsistencies.<\/p>\n\n\n\n<p>The linear scheme allows you to understand in advance if you will face<strong> potential organizational or technical problems<\/strong> and allows you to prepare in advance.<\/p>\n\n\n\n<p>The distribution of the activities allows to identify the intermediate goals and to understand if the project is in line with the schedule or not.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1355\" height=\"572\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2024\/03\/visualising-workflow-and-project-structure-with-Twprojects-Gantt.gif\" alt=\"clear and organised workflow visualisation with Twproject Gantt chart \" class=\"wp-image-22592\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The Advantages of Gantt: Flexibility<\/strong><\/h3>\n\n\n\n<p>As already mentioned, an a<strong>dvantage of the Gantt chart<\/strong> is to clearly show <strong>the start and end date<\/strong> of a given activity.<\/p>\n\n\n\n<p>The timing of each task will be set after a direct comparison with the managers of each sector, in order to have a realistic value.<\/p>\n\n\n\n<p>For this reason, the Gantt chart is also useful for the <strong>feasibility analysis of a project<\/strong>.<\/p>\n\n\n\n<p>Once the entire <strong>project structure<\/strong> is set up, it makes no sense to run to complete certain steps before the set date &#8211; unless there is really a valid reason &#8211; as this may be reflected in the lack of completeness and \/ or accuracy.<\/p>\n\n\n\n<p>If you have agreed on a certain date speaking to the direct responsible, it means that this is the time necessary to carry out the work correctly and completely.<\/p>\n\n\n\n<p>Forcing time would affect the quality of work.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1355\" height=\"572\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2024\/03\/flexibility-and-efficiency-of-dependencies-between-activities-in-the-gantt-diagram.gif\" alt=\"flexibility of dependencies in Twproject's Gantt chart\" class=\"wp-image-22594\"\/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The Advantages of Gantt: Efficiency<\/strong><\/h3>\n\n\n\n<p>These charts allow an <strong>intelligent and effective use of resources<\/strong>.<\/p>\n\n\n\n<p>It becomes really difficult for the resources to be reliable when they are grappling with too many processes and find themselves submerged.<\/p>\n\n\n\n<p>All conflicts and problems that follow an overload of tasks can lead to a definitive <strong>blockage of the whole project<\/strong> and, inevitably, to its failure.<\/p>\n\n\n\n<p><strong>Using Gantt charts<\/strong> as a <strong>project planning tool<\/strong> gives you an overview of the <a href=\"https:\/\/twproject.com\/blog\/how-to-manage-project-tracking-with-twprojects-timeline\/\" target=\"_blank\" rel=\"noreferrer noopener\">project timeline<\/a> so you can easily see where and when a particular resource is busy.<\/p>\n\n\n\n<p>So, it is possible to allocate resources in such a way not to slow down or block the activities.<\/p>\n\n\n\n<p>Once a process comes to an end, you can transfer the resource to another activity.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The Advantages of Gantt: Motivation<\/strong><\/h3>\n\n\n\n<p><strong>Gantt charts<\/strong> are great for morale!<\/p>\n\n\n\n<p>Probably we all had those days where we felt completely lost and submerged from work and projects and we could no longer see the direction in which we were going.<\/p>\n\n\n\n<p>In this case, the Gantt chart can be a valid psychological aid.<\/p>\n\n\n\n<p>Looking at the diagram, in fact, you can immediately see how activities are taking place and how each process leads to the <strong>completion of the entire project<\/strong>.<\/p>\n\n\n\n<p>It is a very effective method to raise morale and motivate the team.<\/p>\n\n\n\n<p>Moreover, seeing the achievement of a goal &#8211; however small it may be &#8211; is still a gratification. It allows to concentrate, step by step, on the different blocks of activity without feeling disoriented by a project that can be long and complex.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The Advantages of Gantt: Communication<\/strong><\/h3>\n\n\n\n<p><strong>Gantt charts<\/strong> are not just a <strong>useful tool for planning the project<\/strong>.<\/p>\n\n\n\n<p>Team members can use these diagrams to see where they are in the project, what they need to complete certain tasks and the inputs they need.<\/p>\n\n\n\n<p>The<strong> project diagram<\/strong> shows them exactly who they should contact and who they should collaborate with during each phase.<\/p>\n\n\n\n<p>This makes them able to communicate better not only with each other, but also with the <strong>Project Manager<\/strong>.<\/p>\n\n\n\n<p>Thanks to the <strong>Gantt charts<\/strong>, it is also possible to help i<strong>mprove cohesion, communication<\/strong> and understanding of and in the team.<a name=\"aspects\"><\/a><\/p>\n\n\n\n<div id=\"blog-drawings-box\">\n<!-- Alternative colors: add class to flex_column_table [yellow, violet] -->\n<div class=\"flex_column_table yellow \">\n<div class=\"flex_column photo_column\"><img decoding=\"async\" src=\"https:\/\/cdn.twproject.com\/blog\/wp-content\/uploads\/2021\/11\/blog-drawing-gantt.png\"><\/div>\n<div class=\"flex_column text_column\">\n<div>\n<h3>Create your Gantt now<\/h3>\n<p>Contact us for a tailored demo and find out how to use Twproject&#8217;s interactive Gantt<\/p>\n<a class=\"more-link\" href=\"https:\/\/demo.twproject.com\/applications\/teamwork\/welcome\/createUserEnvironment.jsp\" target=\"blank\" rel=\"noopener\">Try Twproject now!<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The aspects (disadvantages) of the Gantt chart to keep under control!<\/strong><\/h2>\n\n\n\n<p>As with any high performance tool, even for the Gantt Chart, there are some aspects to monitor.<\/p>\n\n\n\n<p>Aspects that if not properly managed could result in real disadvantages.<\/p>\n\n\n\n<p>Let&#8217;s list briefly the aspects to pay attention to, so that everyone can make his evaluations:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>It can become extraordinarily complex.<\/strong> Except for the simplest projects, a Gantt chart will present a large number of activities and <strong>resources used to complete the project<\/strong>. There are special software that can handle all this complexity. However, when the project reaches this level, it must be managed by a small number of people, or often by one, able to handle all the details. Large companies often employ one or more prepared Project Managers. In companies not used to this type of management, this may not work as it should.<\/li><li><strong>The size of the bar does not indicate the amount of work<\/strong>. Each bar on the graph indicates the period of time in which a given activity will be completed. However, by observing the bar, it is not possible to determine what level of engagement we need to complete these tasks. For example, a short bar could take 500 hours, while a longer bar could take only 20 hours.<\/li><li><strong>The length of a bar in fact indicates the timing<\/strong> of a given activity and not its <strong>complexity in terms of working hours<\/strong>.<\/li><li><strong>It needs constant updates<\/strong>. After starting the project, things can change. If you use a Gantt chart, you need to be able to change the chart easily and frequently.<\/li><li><strong>Difficult to see on a single sheet of paper<\/strong>. The software that allows you to manage these graphics are mostly suited to a computer screen and are not meant to be printed. It therefore becomes difficult to show the details of the plan to a broad audience. It is certainly possible to print the chart, but this normally involves a job of &#8220;cutting and pasting&#8221; of the individual pieces, rather expensive in terms of time.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Bottom line<\/h2>\n\n\n\n<p>To sum up, in the context of <strong>project management<\/strong> it is essential to have a clear view of the beginning of activities and how they develop as the project progresses.<\/p>\n\n\n\n<p>We have seen how using a Gantt chart <strong>helps team members<\/strong> visualise not only when individual activities begin and end, but also how they intersect and influence the final outcome of the project.<\/p>\n\n\n\n<p>All in all, the<strong> biggest advantage of the Gantt chart<\/strong> is the pure simplicity and the clear overview of the activities and their duration.<\/p>\n\n\n\n<p>This makes it ideal for projects where <strong>facilitated access to all relevant information<\/strong> is required and where these should be easily understood by all those involved in the project.<\/p>\n\n\n\n<p>This is why we thought of an evolution of the Twproject Gantt.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to work with Gantt\" width=\"840\" height=\"473\" src=\"https:\/\/www.youtube.com\/embed\/FQzQphW56l0?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>We have, in fact, built a tool that can shape situations in real time and be easily modified over time.<\/p>\n\n\n\n<p><strong>Twproject&#8217;s focus<\/strong> is to capture the work done in real time, to guide the Project Manager during the entire project development.<\/p>\n\n\n\n<p><!-- START QUOTE BOX --> <\/p> <div class=\"quote-box\"> <div class=\"quote-content\"><p>\tTwproject includes an interactive Gantt that allows us to punctually assign resources to each phase. Thanks to this approach, we can monitor the progress of the project in all its parts with full transparency. \t<\/p><\/div> <div class=\"quote-link\">From the interview with <strong>Gap Studi e Consulenze<\/strong><\/div> <\/div>\n\n\n\n<p><\/p>\n\n\n\n<p><a href=\"https:\/\/twproject.com\/customers\/customer-experience\/\" target=\"_blank\" rel=\"noopener\">Our customers&#8217; experience<\/a> in this direction encourages us by providing us with guidance in future development.<\/p>\n\n\n\n<p>Now it&#8217;s your turn, create your Gantt with Twproject and <a href=\"https:\/\/demo.twproject.com\/applications\/teamwork\/welcome\/createUserEnvironment.jsp\" target=\"_blank\" rel=\"noreferrer noopener\">get a 15-day free trial<\/a>!<\/p>\n\n\n\n<div class=\"tw_promobox box_type2 sGreen sFilter sImage\" style=\"background-image: url('https:\/\/cdn.twproject.com\/blog\/wp-content\/uploads\/banner-try-twproject-now-65.jpg');\">\n<div class=\"av_promobox avia-button-yes avia-builder-el-1 el_after_av_promobox avia-builder-el-last\">\n<div class=\"avia-promocontent\">\n<h2>Do you want to create your first Gantt?<\/h2>\n<\/div>\n<div class=\"avia-button-wrap avia-button-right \"><a class=\"avia-button avia-icon_select-no avia-color-custom avia-size-xlarge\" href=\"https:\/\/demo.twproject.com\/applications\/teamwork\/welcome\/createUserEnvironment.jsp\"><span class=\"avia_iconbox_title\">Try Twproject Now!<\/span><\/a><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Gantt charts for projects are the essential weapon of the Project Manager, but they can be extremely useful and effective even for anyone who wants to organize their activities in a structured way. This planning tool appeared in the early twentieth century and has since been widely used for project planning. The main reason for &hellip; <a href=\"https:\/\/twproject.com\/blog\/gantt-for-a-project-productive-advantage-or-disadvantage\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Gantt charts for a project: productive advantage or disadvantage?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":22741,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_custom_body_class":"","_custom_post_class":"","footnotes":""},"categories":[1,58],"tags":[],"class_list":["post-9860","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Gantt charts for a project: productive advantage or disadvantage?<\/title>\n<meta name=\"description\" content=\"Gantt charts is the essential weapon of the Project Manager to organize projects in a structured way. 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