{"id":18283,"date":"2022-09-28T07:00:00","date_gmt":"2022-09-28T07:00:00","guid":{"rendered":"https:\/\/twproject.com\/blog\/?p=18283"},"modified":"2023-10-30T11:51:04","modified_gmt":"2023-10-30T11:51:04","slug":"project-management-plan-how-to-make-it","status":"publish","type":"post","link":"https:\/\/twproject.com\/blog\/project-management-plan-how-to-make-it\/","title":{"rendered":"Project management plan: how to make it"},"content":{"rendered":"<p>A poor quality <strong>project management plan<\/strong> is one of the main reasons for project failure.<\/p>\n<div class=\"table-of-content\">\n<h5>CONTENT<\/h5>\n<ul>\n<li><a href=\"#9steps\">Creating a project management plan in 9 steps<\/a><\/li>\n<li><a href=\"#requirements\">Project management plan: Gather requirements from key stakeholders<\/a><\/li>\n<li><a href=\"#scope\">Project management plan: Define your project scope<\/a><\/li>\n<li><a href=\"#wbs\">Project management plan: Create a work breakdown structure<\/a><\/li>\n<li><a href=\"#sequence\">Project management plan: Project activity sequence<\/a><\/li>\n<li><a href=\"#duration\">Project management plan: Estimate activity duration, costs, and resources<\/a><\/li>\n<li><a href=\"#resources\">Project management plan: Allocate resources to work packages and activities according to skills and interests<\/a><\/li>\n<li><a href=\"#contingencies\">Project management plan: Create contingencies<\/a><\/li>\n<li><a href=\"#performance\">Project management plan: Creating a baseline for performance metrics<\/a><\/li>\n<li><a href=\"#knowledge\">Project management plan: Document everything and build a knowledge base<\/a><\/li>\n<\/ul>\n<\/div>\n<p>Often it means that the <a href=\"https:\/\/twproject.com\/blog\/scope-management-managing-project-scope\/\" target=\"_blank\" rel=\"noopener\">project scope<\/a> was not fully grasped and, as a result, the program and <a href=\"https:\/\/twproject.com\/blog\/it\/come-fare-un-budget-di-progetto\/\">budget<\/a> were unrealistic.<\/p>\n<p>It is widely proven that planning is a critical success factor in project management.<\/p>\n<p>So, in this article, we will take a look at how to make a <strong>project management plan<\/strong>.<br \/>\n<a name=\"9steps\"><\/a><\/p>\n<h2>Creating a project management plan in 9 steps<\/h2>\n<p>A <strong>project management plan<\/strong> is a document that outlines the process to be followed to achieve project goals.<\/p>\n<p>A project plan aims to outline which steps and resources are needed to complete a project within schedule and budget.<\/p>\n<p>Here are the 9 steps for developing a project plan that yields quality results:<br \/>\n<a name=\"requirements\"><\/a><\/p>\n<h3>Project management plan: Gather requirements from key stakeholders<\/h3>\n<p>Having created a project map and established key project <a href=\"https:\/\/twproject.com\/blog\/project-stakeholders\/\" target=\"_blank\" rel=\"noopener\">stakeholders<\/a>, it is now necessary to collect requirements.<\/p>\n<p>To generate outputs, you need inputs.<\/p>\n<p>After obtaining this information, you can define your project&#8217;s scope and determine exactly what results your stakeholders expect.<\/p>\n<p>Strong communication skills are crucial at this stage of the planning process.<\/p>\n<p>Without effective communication, you may miss important details that could be detrimental to the overall success of your project.<br \/>\n<a name=\"scope\"><\/a><\/p>\n<h3>Project management plan: Define your project scope<\/h3>\n<p>The key questions to ask are &#8220;what does the <a href=\"https:\/\/twproject.com\/blog\/it\/creare-il-team-di-progetto-7-consigli-per-identificarlo-approvarlo-e-approvvigionarlo-al-meglio\/\" target=\"_blank\" rel=\"noopener\">project team<\/a> have to produce or deliver?&#8221; and &#8220;what problems are the stakeholders trying to solve?&#8221;<\/p>\n<p>Then provide a comprehensive description of your project and the final product results through a project scope statement.\u201d<br \/>\n<a name=\"wbs\"><\/a><\/p>\n<h3>Project management plan: Create a work breakdown structure<\/h3>\n<p>In this step, the project scope is split into smaller, more manageable deliverables and clusters of related activities, also known as &#8216;work packages&#8217;.<\/p>\n<p>Here the question &#8220;what activities need to be carried out to create <a href=\"https:\/\/twproject.com\/blog\/identify-project-deliverables\/\" target=\"_blank\" rel=\"noopener\">project deliverables<\/a>?\u201d can help split work.<\/p>\n<p>This will help allocate the right resources to the project&#8217;s different parts according to the skills needed.<\/p>\n<p>The work breakdown structure supports planning and coordination, two critical aspects of project management.<br \/>\n<a name=\"sequence\"><\/a><\/p>\n<h3>Project management plan: Project activity sequence<\/h3>\n<p>Almost everything happens sequentially, but the key is to do as many things as possible simultaneously, provided you have the resources to do so.<\/p>\n<p>Particularly in the most dynamic and hyper-competitive industries, the capability to reduce cycle times is a competitive advantage.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-18293\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2022\/09\/create-a-project-management-plan.png\" alt=\"create a project management plan\" width=\"1280\" height=\"853\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2022\/09\/create-a-project-management-plan.png 1280w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/2022\/09\/create-a-project-management-plan-400x267.png 400w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/2022\/09\/create-a-project-management-plan-840x560.png 840w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/2022\/09\/create-a-project-management-plan-705x470.png 705w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 1362px) 62vw, 840px\" \/><a name=\"duration\"><\/a><\/p>\n<h3>Project management plan: Estimate activity duration, costs, and resources<\/h3>\n<p>Cost, duration, and resources required to complete the project activities depend on your project scope.<\/p>\n<p>Getting a correct estimate is essential, as it helps determine whether the plan is feasible, set expectations, and keep costs under control.<br \/>\n<a name=\"resources\"><\/a><\/p>\n<h3>Project management plan: Allocate resources to work packages and activities according to skills and interests<\/h3>\n<p>Resources include labor, materials, equipment, space, and technology.<\/p>\n<p>After defining the resources needed, it is crucial to determine the skill level required for each activity.<\/p>\n<p>The scope and complexity level of the activities will help determine in which areas high, medium, or low-level skills are required.<br \/>\n<a name=\"contingencies\"><\/a><\/p>\n<h3>Project management plan: Create contingencies<\/h3>\n<p>Projects rarely work as planned, so it is important to prepare backup plans.<\/p>\n<p>Contingencies can be determined by analyzing historical data to identify risks that have occurred on similar projects in the past.<\/p>\n<p>For example, if a vendor who provides a key project component experienced performance issues in the past, this could affect your planning.<\/p>\n<p>In that case, the contingency plan could include alternative supplier selection, and cost estimation should this risk occur.<\/p>\n<p>The key here is to consider internal and external factors that may impact project objectives.<\/p>\n<p>Many factors beyond the organization could add risk to the project, including the consumer price index, the economy, government issues, and the actions of competitors.<br \/>\n<a name=\"performance\"><\/a><\/p>\n<h3>Project management plan: Creating a baseline for performance metrics<\/h3>\n<p>Develop an integrated scope-program-cost baseline for project work, which will serve as a control tool.<\/p>\n<p>You can measure and manage performance by comparing project execution with the baseline.<\/p>\n<p>Performance should be measured during the entire project life cycle; this way, problems can be spotted in time and corrective action taken before it is too late.<br \/>\n<a name=\"knowledge\"><\/a><\/p>\n<h3>Project management plan: Document everything and build a knowledge base<\/h3>\n<p>This can be a great way to learn from others&#8217; mistakes and successes.<\/p>\n<p>In organizations where this historical knowledge is not documented, it may be more challenging to organize work for future projects because there are no best practices.<\/p>\n<p>It becomes clear that creating a project management plan is essential not only for the success of a project but also for ensuring that similar projects are well planned in the future.<\/p>\n<p><a href=\"https:\/\/twproject.com\/\" target=\"_blank\" rel=\"noopener\">Project management software<\/a> such as TWproject facilitates creating your project plan to produce a high-quality project management plan.<\/p>\n<p>This project management tool is flexible and offers a variety of tools to meet different needs.<\/p>\n<p>Moreover, not only does it help in creating a project management plan, but with its user-friendly and easy-to-use interface, it allows you to monitor the progress of several projects at the same time.<\/p>\n<div id=\"blog-promo-box\">\n<div class=\"flex_column_table pattern-3\">\n<div class=\"flex_column text_column\">\n<div>\n<h3>Generate your project management plan with Twproject.<\/h3>\n<div class=\"avia-button-wrap avia-button-left\"><a class=\"avia-button avia-icon_select-no avia-color-custom avia-size-xlarge\" href=\"https:\/\/demo.twproject.com\/applications\/teamwork\/welcome\/createUserEnvironment.jsp\" target=\"blank\" rel=\"noopener\"><span class=\"avia_iconbox_title\">Try it now<\/span><\/a><\/div>\n<\/div>\n<\/div>\n<div class=\"flex_column photo_column\" style=\"background-image: url('https:\/\/static.twproject.com\/blog\/wp-content\/uploads\/2021\/09\/blog-banner-3.jpg');\"><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>A poor quality project management plan is one of the main reasons for project failure. CONTENT Creating a project management plan in 9 steps Project management plan: Gather requirements from key stakeholders Project management plan: Define your project scope Project management plan: Create a work breakdown structure Project management plan: Project activity sequence Project management &hellip; <a href=\"https:\/\/twproject.com\/blog\/project-management-plan-how-to-make-it\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Project management plan: how to make it&#8221;<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":18964,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_custom_body_class":"","_custom_post_class":"","footnotes":""},"categories":[58],"tags":[],"class_list":["post-18283","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Project management plan: how to make it - Twproject<\/title>\n<meta name=\"description\" content=\"A poor quality project management plan is one of the main reasons for project failure. 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