{"id":10289,"date":"2024-03-25T08:00:00","date_gmt":"2024-03-25T08:00:00","guid":{"rendered":"https:\/\/twproject.com\/?p=10289"},"modified":"2024-08-01T09:03:47","modified_gmt":"2024-08-01T09:03:47","slug":"time-management-schedule-management-new-time-management-project","status":"publish","type":"post","link":"https:\/\/twproject.com\/blog\/time-management-schedule-management-new-time-management-project\/","title":{"rendered":"From time management to schedule management in projects"},"content":{"rendered":"\n<p><strong>Schedule management or project scheduling <\/strong>is the process of <strong>project time management through milestones<\/strong>, activities and final results, usually indicating the expected start and end dates.<\/p>\n\n\n\n<p>A <strong>schedule <\/strong>or<strong> scheduling<\/strong> is the project or program calendar.<\/p>\n\n\n\n<p>This shows how the work will progress over a period of time and takes into account factors such as limited resources and the <strong>uncertainty estimation<\/strong>.<\/p>\n\n\n\n<div class=\"table-of-content\">\n<h5>CONTENT<\/h5>\n<ul>\n<li><a href=\"#definition\">Definition of types of work<\/a><\/li>\n<li><a href=\"#planning\">Schedule Management: Rolling wave planning<\/a><\/li>\n<li><a href=\"#development\">Schedule Management: Development planning<\/a><\/li>\n<li><a href=\"#check\">Scheduling check<\/a><\/li>\n<li><a href=\"#changes\">Scheduling changes<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<p>This process begins with the work necessary to meet the <strong>requirements of the <a href=\"https:\/\/twproject.com\/it\/blog\/gli-stakeholders-di-progetto\/\" target=\"_blank\" rel=\"noopener\">stakeholders<\/a><\/strong>.<\/p>\n\n\n\n<p>This includes the technical \/ practical work that creates the results and the <strong>management activity<\/strong> that deals with aspects such as <strong><a href=\"https:\/\/twproject.com\/it\/blog\/analisi-dei-rischi-di-progetto\/\" target=\"_blank\" rel=\"noopener\">risk<\/a> management<\/strong> and <strong>stakeholder management.<\/strong><\/p>\n\n\n\n<p>Through careful scheduling, <strong>project managers<\/strong> can ensure that each project phase is carefully planned and monitored, improving the probability of success and optimising the use of available resources.<\/p>\n\n\n\n<p>In this article we will explore the various aspects of <strong>schedule management<\/strong>, which is essential to ensure the success of a project.<br><a name=\"definition\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Definition of types of work<\/strong><\/h2>\n\n\n\n<p>Some types of work can be defined much more easily than other types.<\/p>\n\n\n\n<p>Engineering work, for example, tends to have detailed and complete specifications from the start, while some IT activities follow a <strong>more iterative approach<\/strong> to define what needs to be done.<\/p>\n\n\n\n<p>The approaches to time calculation must be equally flexible.<\/p>\n\n\n\n<p>In some cases, you can use rigorous techniques to <strong>model the work<\/strong> and <strong>calculate the detailed<\/strong> <strong>times<\/strong>.<\/p>\n\n\n\n<p>In other cases, <strong>general estimates<\/strong> have to be made from the start, then, as the project continues, they are constantly refined thanks to the information available.<\/p>\n\n\n\n<p>A detailed model can be used to perform &#8220;what-if&#8221; <strong>calculations and analysis to test the result of potential events<\/strong>.<\/p>\n\n\n\n<p>For example: &#8220;what happens if the X resource is not available in February?&#8221; Or &#8220;what happens if there are unfavorable weather conditions in March?&#8221;.<br><a name=\"planning\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Schedule Management: Rolling Wave Planning<\/strong><\/h2>\n\n\n\n<p>The <strong>detailed high-level planning approaches<\/strong> usually follow the so-called<strong> &nbsp;&#8220;<a href=\"https:\/\/en.wikipedia.org\/wiki\/Rolling-wave_planning\" target=\"_blank\" rel=\"noopener\">rolling wave&#8221; planning<\/a><\/strong>.<\/p>\n\n\n\n<p><strong>Short-term work<\/strong> is generally better defined and can be subject to more rigorous and comprehensive planning.<\/p>\n\n\n\n<p><strong>Long-term work<\/strong> is more vague and subject to changes and will be detailed working progress.<\/p>\n\n\n\n<p>The <strong>detail window<\/strong> then moves along the program like a &#8220;rolling wave&#8221;, literally a rolling wave.<\/p>\n\n\n\n<p>The most commonly used <strong>graphic planning form<\/strong> is the <a href=\"https:\/\/twproject.com\/it\/blog\/gantt-di-progetto-perche-e-quando-utilizzarlo\/\" target=\"_blank\" rel=\"noopener\"><strong>Gantt chart<\/strong><\/a>.<\/p>\n\n\n\n<p>In its simplest form it uses bars on a horizontal chronological scale to show the <strong>beginning, duration and end of the various activities<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1355\" height=\"572\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/2021\/10\/gantt3.gif\" alt=\"setting duration in the Gantt chart\" class=\"wp-image-15789\"\/><\/figure>\n\n\n\n<p><strong>Variants of the Gantt chart<\/strong> can transmit all types of information adapting to the circumstances.<\/p>\n\n\n\n<p>At the end of the work scheduling shows what has been planned and what really happened and can be an important tool in <strong>identifying and determining the lessons learned<\/strong>.<\/p>\n\n\n\n<p><strong>How to perform project scheduling<\/strong><\/p>\n\n\n\n<p>Before deepening &nbsp;<strong>project planning<\/strong>, let&#8217;s examine the basics.<\/p>\n\n\n\n<p>You have to ask yourself three questions to <strong>start project planning<\/strong>:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>What must be done?<\/li><li>By when will it be done?<\/li><li>Who will do it?<\/li><\/ol>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"630\" height=\"528\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-to-do-list-630x528.png\" alt=\"to do list schedule management\" class=\"wp-image-10292\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-to-do-list-630x528.png 630w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-to-do-list-705x591.png 705w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-to-do-list-450x377.png 450w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-to-do-list.png 940w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/figure><\/div>\n\n\n\n<p>Once you have the answers to these questions, you can start planning dates, linking activities, setting duration, <strong>milestones<\/strong>, and resources.<\/p>\n\n\n\n<p>Following are the necessary steps &nbsp;to plan a project:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Define activities<\/strong>: Using a <a href=\"https:\/\/twproject.com\/blog\/manage-projects-wbs\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Work Breakdown Structure<\/strong> (<strong>WBS<\/strong>)<\/a> structure and a <strong>deliverable diagram<\/strong>, you can begin to perform these tasks and organize them by mapping the activities needed to complete them in an order compared to what is necessary;<\/li><li><strong>Making estimates<\/strong>: Once the activities have been defined and divided, it is necessary to determine the time and effort required to complete them;<\/li><li><strong>Determine dependencies<\/strong>: Tasks are not isolated and often it isn\u2019t possible to start a new one until the previous is not completed. This is the so-called <strong>dependence of activities<\/strong>;<\/li><li><strong>Assign resources<\/strong>: The last step to <strong>finalizing the planned program<\/strong> is to decide which resources will be needed to perform these tasks on time.<\/li><\/ul>\n\n\n\n<p>You will have <strong>to choose the project team<\/strong> and the time of the collaborators will have to be planned exactly following the <strong>planned activities in the planning<\/strong>.<\/p>\n\n\n\n<p>As the <strong>complexity of work<\/strong> increases, it becomes impractical to maintain a single detailed program.<\/p>\n\n\n\n<p>Large-scale projects will often use <strong>wave planning<\/strong> in which only short-term work is shown in detail with the long-term work that is shown in summary.<\/p>\n\n\n\n<p>As the <strong>amount of management activity increases<\/strong>, it may be useful to create separate delivery plans for different areas such as a <strong>communication plan, a technical plan, a marketing plan<\/strong>, etc.<\/p>\n\n\n\n<p>The need for multiple plans is inevitable as the complexity of project increases.<\/p>\n\n\n\n<p>To be effective, the project manager must ensure that similar <strong>programming policies<\/strong> are adopted throughout the program.<\/p>\n\n\n\n<p>These policies can be defined in a <strong>planning management plan<\/strong>.<\/p>\n\n\n\n<p>The <strong>schedule management plan<\/strong> has essentially three parts:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Development planning<\/li><li>Control<\/li><li>Planning of changes<\/li><\/ul>\n\n\n\n<p><a name=\"development\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Schedule Management: Development planning<\/strong><\/h2>\n\n\n\n<p>Development planning in <strong>schedule management<\/strong> is a crucial aspect for the success of a project.<\/p>\n\n\n\n<p>In this section the <strong>procedures for the development and revision of the program<\/strong> are established.<\/p>\n\n\n\n<p>The personnel responsible for the development is identified and the potential <strong>contribution of the project team members <\/strong>is discussed.<\/p>\n\n\n\n<p>Written procedures for <strong>estimating asset duration and budgets<\/strong>, contingency levels, and resources are specified for the project.<\/p>\n\n\n\n<p>Moreover, if the project is complex, a <strong><a href=\"https:\/\/www.deputy.com\/features\/scheduling-software\" target=\"_blank\" rel=\"noreferrer noopener\">workforce scheduling software<\/a> <\/strong>is very often a useful tool to have.<br><a name=\"check\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Scheduling check<\/strong><\/h2>\n\n\n\n<p>In this section the procedures for <strong>measuring and monitoring the project program<\/strong> are implemented.<\/p>\n\n\n\n<p>Throughout the project, <strong>planning deviations and costs <\/strong>should be known or calculated regularly, which requires an <strong>estimate of the percentage of completion<\/strong> of each activity according to scheduling.<\/p>\n\n\n\n<p>At this stage it is necessary to have clear answers to the following questions:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>How will the program be measured?<\/li><li>Which units will be used to measure completeness of activities?<\/li><li>Who will measure it?<\/li><li>How often will it be measured?<\/li><\/ul>\n\n\n\n<p>To measure project progress, it is important to clearly define measurement methodologies.<\/p>\n\n\n\n<p>These may include techniques such as <strong><a href=\"https:\/\/twproject.com\/blog\/the-earned-value-method\/\" target=\"_blank\" rel=\"noreferrer noopener\">Earned Value Management<\/a> (EVM)<\/strong>, which integrates time and cost measurements to provide a comprehensive view of project progress against the <strong>project timeline<\/strong>.<\/p>\n\n\n\n<p>Identifying who will be responsible for measurement is crucial to ensure the accuracy and consistency of the data collected.<\/p>\n\n\n\n<p>Often, the project manager or a member of the quality control team may be in charge of this task. It is essential that they are trained in the use of monitoring tools and techniques.<\/p>\n\n\n\n<p>The frequency of measurements must be established in order to provide timely and useful data for decision-making.<\/p>\n\n\n\n<p>Measurements could be conducted weekly, monthly, or at major project milestones. The frequency should be sufficient to quickly identify and address any problems.<\/p>\n\n\n\n<p><a name=\"changes\"><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Scheduling changes<\/strong><\/h2>\n\n\n\n<p>Normally, any <strong>change to the initial project planning<\/strong> must be communicated and approved.<\/p>\n\n\n\n<p>In fact, in most cases, someone has initially approved the <strong>project budget and deadline<\/strong> and expects to receive results accordingly.<\/p>\n\n\n\n<p>That person is usually called the &#8220;<strong>project sponsor<\/strong>&#8220;.<\/p>\n\n\n\n<p>And it is the project sponsor together, often, to the stakeholders who must be informed and approve all the <strong>changes to the initial planning<\/strong>.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"630\" height=\"430\" src=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-desktop-630x430.jpg\" alt=\"schedule management, time management \" class=\"wp-image-10291\" srcset=\"https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-desktop-630x430.jpg 630w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-desktop-1130x771.jpg 1130w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-desktop-1500x1023.jpg 1500w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-desktop-705x481.jpg 705w, https:\/\/twproject.com\/blog\/wp-content\/uploads\/time-management-desktop-450x307.jpg 450w\" sizes=\"auto, (max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/figure><\/div>\n\n\n\n<h6 class=\"wp-block-heading\">&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Thanks for the image to&nbsp;<a href=\"http:\/\/tracking.mundaydigital.com\/prod\/7d5a3448-eb1a-44de-8b2c-1f215dc7ce27\/5fb237d9-7b2c-4f99-b04e-173edac20d4b\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=http:\/\/tracking.mundaydigital.com\/prod\/7d5a3448-eb1a-44de-8b2c-1f215dc7ce27\/5fb237d9-7b2c-4f99-b04e-173edac20d4b&amp;source=gmail&amp;ust=1582185714365000&amp;usg=AFQjCNFABFvkPaVIpVTA1cIwtpjvGNE4rg\">&nbsp;Watch List<\/a><\/h6>\n\n\n\n<p>Here are the basic questions to consider in this case:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>What are the appropriate reasons for a <strong>change of program<\/strong>?<\/li><li>How much notice do you need?<\/li><li>Who must <strong>approve the changes<\/strong>?<\/li><\/ul>\n\n\n\n<p><strong>Project planning<\/strong> is probably one of the most difficult jobs of a project manager, but the coordination of delivery dates on estimates can be simplified and made more efficient when you have gained experience and when using appropriate <strong>software for schedule management<\/strong>.<\/p>\n\n\n\n<p>To sum up, proper scheduling supported by<strong> effective project management software<\/strong> such as  <a href=\"http:\/\/twproject.com\"><strong>Twproject<\/strong><\/a> allows the <strong>project team<\/strong> to work in a coordinated manner, monitoring progress and adapting to changes in <strong>real time<\/strong>.<\/p>\n\n\n\n<p>This combination of skills and technology tools not only facilitates meeting deadlines, but also improves overall project quality and stakeholder satisfaction.<\/p>\n\n\n\n<p>What are your experiences with <strong>project scheduling<\/strong>? Write us your comment here.<\/p>\n\n\n\n<div class=\"tw_promobox box_type2 sBlue sFilter sImage\" style=\"background-image: url('https:\/\/static.twproject.com\/blog\/wp-content\/uploads\/get-it-now-r.jpg'); background-size: 140%; background-position: -90px -290px;\">\n<div class=\"av_promobox avia-button-yes avia-builder-el-1 el_after_av_promobox avia-builder-el-last\">\n<div class=\"avia-promocontent\">\n<h2>Start planning your projects.<\/h2>\n<\/div>\n<div class=\"avia-button-wrap avia-button-right \"><a class=\"avia-button avia-icon_select-no avia-color-custom avia-size-xlarge\" href=\"https:\/\/twproject.com\/on-your-server\/\"><span class=\"avia_iconbox_title\">Try Twproject!<\/span><\/a><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Schedule management or project scheduling is the process of project time management through milestones, activities and final results, usually indicating the expected start and end dates. A schedule or scheduling is the project or program calendar. This shows how the work will progress over a period of time and takes into account factors such as &hellip; <a href=\"https:\/\/twproject.com\/blog\/time-management-schedule-management-new-time-management-project\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;From time management to schedule management in projects&#8221;<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":10290,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_custom_body_class":"","_custom_post_class":"","footnotes":""},"categories":[58,344],"tags":[],"class_list":["post-10289","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management","category-time-management-2"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>From time management to schedule management in 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